Leave of Absence Information
In Human Resources we recognize that sometimes circumstances in life require time away from work. Our desire is to assist you throughout the leave process while following federal/state regulations, School Board policies, MCEA/AFSCME contracts, and leave of absence best practices. Please follow the steps below if you need to submit a leave of absence request; you will be notified if your request is approved/denied via email once a decision has been made.
When Should I Apply for a Leave of Absence?
The MCSD leave process requires employees to apply for a leave of absence if the employee will be out of work more than 5 consecutive days. Any time an employee is in an unpaid status, applying for a leave of absence may preserve their benefits. Employees are required to notify their supervisor/worksite of the absence. Failure to notify the supervisor/worksite could lead to employment concerns including job abandonment processing.
How to File for a Leave of Absence Electronically
- Submitting an Extended Leave of Absence request is done through your Skyward homepage. Please click here to review instructions on how to submit a Leave of Absence request (including COVID-19 leave requests). All other aspects of submitting your extended leave of absence request remains the same such as providing supporting documentation and entering your leave dates in Time Off
- Other leave processes are electronic as well. Please see the tutorials below:
- Application to use donated sick time click here
- Donating sick time form click here
FAMILY AND MEDICAL LEAVE ACT (FMLA) FORMS
In the event an employee is out of work due to an approved leave of absence, the employee may continue to have benefit coverage based on the type of leave taken.
Employee on an Approved FMLA Leave
If an employee is approved for FMLA leave, the MCSD will continue to provide employer contributions towards benefits. The employee is required to continue to pay the employee's share of the benefit elections while on leave. Payments to continue benefits must be paid on the first of the month following the first missed payroll deduction. For further information on how to make payments, please contact the Risk & Employee Benefits Department.
If the employee has not returned to active duty when FMLA leave ends, benefits will terminate at the end of the month. The employee may continue coverage for eligible insurance benefits by paying the total premium amount under COBRA. Upon expiration of benefits, a COBRA notice will be mailed to the employee's home address on record to provide them an opportunity to elect coverage. The Human Resources Department determines eligibility for FMLA.
Employee on Approved NON-FMLA Leave
MCSD does not contribute towards the employee's insurance premiums while out on non-FMLA leave. Coverage ends at the end of the month the employee's leave starts. For example, if the employee's leave begins on September 3rd, employee benefit will end on September 30th. Employee may continue employee eligible insurance benefit by paying the total premium amount under COBRA. Upon the expiration of benefit a COBRA notice will be mailed to the employee's home address on record to provide an opportunity to elect coverage.
When the benefit eligible employee returns from a non-FMLA leave, the employee must re-enroll and elect coverage for any plan(s) in which they would like to enroll. If employee does not re-enroll and elect new benefits Class 1 benefit-eligible employees will be auto-enrolled in EAP and Life Insurance only. Class 2 benefit-eligible employees will be auto-enrolled in EAP only. Any supplemental coverages and tax-free account(s) must also be re-elected. After the effective date of coverage, no changes, additions or cancellations of employee's insurance coverage can be made unless the employee experiences a qualifying event (See Qualifying Events and IRS Code Section 125).
Workers’ Compensation Leave
If employee is out of work on Workers’ Compensation Leave, MCSD will continue to provide employer contributions for up to six (6) months towards benefits. Employee is required to continue to pay employee share of benefit elections while on leave. For information on how to make payment arrangements, please contact the Risk & Employee Benefits Department.
At the expiration of benefits, an employee may continue employee insurance coverages by paying the total premium amount under COBRA. Upon the expiration of benefits, a COBRA notice will be mailed to the employee's home address on record to provide an opportunity to elect coverage.
Please click here to download the Leave Toolkit
Returning from Extended Leave of Absence
Prior to returning to work after a medical leave you must have your physician complete and submit one of the following forms to HR:
- School Board Leave Form #1301: Return to work Evaluation: AFSCME Employees
- School Board Leave Form #1302: Return to work Evaluation Instructional, Professional Technical & Administrative Employees
- You will receive clearance from the HR department once you are cleared to return
SCHOOL BOARD LEAVE POLICIES